Governance Specialist

GOVERNANCE SPECIALIST – SCHAUMBURG, IL – FLEXIBLE HYBRID SCHEDULE
 
 
Feel good about your work—and your workplace.
 
The American Society of Anesthesiologists (ASA) team provides education, resources, and advocacy to help our members improve the experience and safety of patients in their care. You can be a part of this important work—join more than 160 change-makers, collaborators, and advocates as we continually work towards excellence.
 
We live our core values of collaboration, dedication, commitment, and improvement every day. And we know that diversity in the way we look, think, learn, and live makes everything ASA does better. Our policies, culture, and people strengthen this commitment every day. As a result, ASA has been named one of the Best and Brightest Companies to Work For in Chicago and the Nation^® for the past nine years.
 
ASA offers flexible hybrid work arrangements, a "dress for your day" mindset, generous time off, plus professional development and educational benefits, so you can write your own story. What's more because ASA is a professional association—not a corporation—we value performance over profits.
 
Be part of a collaborative, caring community.
 
Position Summary:
This position will support ASA leadership in aspects required for the successful execution of Executive Committee (EC), Administrative Council (AC), Board of Directors (BOD) and House of Delegates (HOD), committee and governance-related operations and projects, consistent with ASA’s strategic plan.
 
Duties include but are not limited to assisting with the execution and coordination of day-to-day operational and administrative functions to meet deadlines, monitoring short-range goals and projects, and providing support in managing tasks for the ASA leadership and the Governance department.
 
Primary Position Responsibilities:

Implement “best practices” to streamline ASA operations, ensure that tasks mandated by the Bylaws, Administrative Procedures and governing entities and Officers are accomplished in a timely and efficient manner and in accordance with ASA policy.

Interface with and support all levels of physician/member leadership as appropriate (EC, AC, BOD, HOD, Sections, Divisions, Committees, Editorial Boards, Ad Hoc Committees, Components (delegates, speakers bureau), etc.

Working with the Senior Governance Specialist, support committee nominations, appointments, and management: Collaborate on leadership reviews and appointments. Roster management. Update and maintain association management system as it relates to committee and editorial board appointments and staff liaisons. Ad hoc committee structure support and communications. Listserv coordination. Research and address member inquiries.

Serve as staff expert on the committee nomination and appointment technology platform, Submit, assign, and respond to JIRA tickets regarding troubleshooting and upgrading the platform and its adjacent programs (JotForm, SharePoint, etc.).

Maintain Board and House rosters including verification of selection and eligibility for Directors, Alternate Directors for the Board and Delegates and Alternate Delegates for the House. Distribute allocation of seats to component societies annually. Update seating chart for House of Delegates for posting.

As a member of the Governance Department team, support Board of Directors and Annual Meeting/House of Delegates meetings. Provide preparatory, onsite, and post-meeting support including review/reference committee, rosters, tellers, and credentialing committee management, circulating post-meeting surveys to attendees.

Process member leader expense reports for AC and BOD meetings, and others, as necessary.

Provide project management for content and roster management for ASA Member Leader Essentials (AMLE) modules in ASA learning management system.

As a member of the ASA Governance Department, supports and coordinates governance-related operations and projects, technology platforms (e.g., Sitecore) and meeting planning coordination (e.g., JotForm), as assigned by the Senior Governance Specialist and Director of Governance. Provide project management for assigned and special projects.

Handle and maintain highly confidential and non-routine information and communications. Respond to routine requests for information and determine which requests should be referred to ASA Officers and Senior Staff team.

Maintain the compliance program documentation for Copyright and Conflict of Interest per disclosure requirements and ASA policy, including those for all governing body members (EC, AC, BOD, HOD, committee members) and Senior Staff.

Serve as staff liaison to assigned Committees and/or Councils.

Provide support for member leader and staff liaison orientations, trainings.

Update and submit Monitor articles regarding candidates/elections, committee nominations, etc. in a timely fashion.

Implement recognition program for outgoing BOD members, committee chairs and editors-in-chief.

Ability to perform work in alignment with ASA core values: Dedication, Collaboration, Commitment to Excellence, Continuous Improvement.

 
Position Qualifications:

Bachelor’s degree in related field preferred.

Minimum 3 years of relevant experience. Volunteer and project management experience preferred. Meeting planning experience a plus. Experience with an Association Management System or database management a plus.

Experience working in a member association and with key association executives and elected leaders a plus.

Proficient in Microsoft Office applications, webinars, and other productivity focused tools.

Experience with membership databases such as CRM/ AMS highly desired.

Ability to communicate with a variety of stakeholders, including ASA members, key executive staff, and ASA leaders, requiring a high level of finesse, diplomacy, and professionalism.

Clear and consistent communicator (verbal and written). Excellent writing and proofreading skills.

Ability to discern confidential information and maintain confidentiality.

Ability to identify and resolve problems in a timely manner, gathering and analyzing information skillfully and maintaining confidentiality.

Demonstrate personal integrity in interactions with vendors and contractors and in communications with members and staff.

Adapts to changes in the work environment, manages competing demands and is able to deal with frequent changes, delays, or unexpected events.

Organizes own work, coordinates projects, sets priorities, meets deadlines, and follows up on assignments.

Team spirit and flexibility are needed.

 
ASA Benefits:
As part of the health care community, we offer a full slate of health, financial, and wellness benefits to support personal and family needs, including quality medical, dental, and vision insurance at a reasonable cost, 401K match, a free fitness center, breastmilk shipping, CALM subscription, volunteer committees, employee resource groups, and much more. More detailed benefits information can be found at: https://www.asahq.org/about-asa/work-at-asa/benefits.
 
ASA Compensation Philosophy:
ASA conducts market analysis of its positions, ensuring the compensation is comparable with jobs of the same level, skills, and abilities. Additionally, ASA believes in the importance of pay equity and consider internal equity of our current team members as part of any final offer. ASA strives to be transparent with our pay practices both internally and externally.
 
Position Compensation:
This position is an exempt/salaried position. The target hiring pay range for this position is: $60,036.00 to $72,204.00 annually. This position is not eligible for a yearly bonus/incentive.
 
Compensation decisions consider a wide range of factors, including but not limited to relevant experience, skills, certifications, business needs, and organizational policies.
 
EEOC:
ASA is an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace. Decisions affecting employment are considered without regard to disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected characteristic.
 
Environment:
While performing the duties of this job, the employee regularly works in an office environment with light noise. Work may be frequently interrupted. The employee will spend most of the workday sitting, computing, and talking/hearing. May require lifting (boxes) in the 10-25 lb. range requiring the ability to bend at the waist and knee.
 
Please follow the link to apply: https://recruiting2.ultipro.com/AME1090ASAN/JobBoard/79dc62ee-25a8-40d7-92fe-8327b8e4afb5/Opportunity/OpportunityDetail?opportunityId=59f04963-83bb-491d-94b1-b8ea32b8a5c2